RSO Constitution for The B.R.A.I.N.
Article I: The Name of Organization
The name of this organization shall be the "Body Responsible for the Advancement of Interest in Neuroscience or The B.R.A.I.N."
Article II: Affiliation with Other Groups
The group has a working relationship with the University of Massachusetts Amherst, the Neuroscience and Behavior Graduate Program, the Psychology Department, and the five college consortium.
Article III: Mission Statement
The purpose of this organization is:
a. To strengthen the relationship between faculty, undergraduate and graduate students interested in neuroscience and related disciplines.
b. To encourage and cultivate an ongoing dialogue within the academic community.
c. To connect students socially who are interested in neuroscience in an open forum.
d. To expose these students to a dialogue that informs them of the present workings of the field and the opportunities therein.
e. To facilitate community outreach.
f. To educate, encourage, and expose high school students to the interdisciplinary field of neuroscience and help them gain interest and consider the University of Massachusetts Amherst neuroscience program and related organization.
Article IV: Membership Requirements and Limitations
Membership in the organization is open to all individuals interested in neuroscience and related topics; the B.R.A.I.N. does not discriminate in its membership.
In order to have the right to vote, a member must attend at least two meetings a semester and be actively involved with the group.
Article V: Officers
a. One person may hold multiple officer positions, and one position may be filled by multiple people. If a need arises for more officers or a new position then the current officers will decide as a group what the new position is and what their responsibilities are. Officers are elected at the end of the spring semester each year. Those persons elected hold office for the next two semesters. If at any time an officer resigns, either a current officer may pick up necessary duties, or a new interim officer may be elected by a vote among the remaining officers.
b. Attendance: Officers are required to attend every meeting unless they have a legitimate excuse that they relay to the president prior to the meeting. Failure to do so repeatedly will be grounds for impeachment.
c. Elections: Officers are nominated by themselves or by other members. Elections are held at the second to last meeting of the spring semester. Nominated officers may make a short address to the general body, explaining their positions. If a nominated officer is not present, another member may speak on that personâ€™s behalf. All present members anonymously cast votes. The current secretary tallies votes during the same meeting. The next yearâ€™s officers are those with the most votes. Officers cannot automatically maintain their positions.
d. Signature Responsibilities: The president and treasurer have signature responsibilities.
e. Officer Duties:
i. President(s): Keeping a positive rapport with the community, preside over meetings, organize and direct officers, and write meeting agendas.
ii. Vice-President: Aid the president(s), fill in any lacking officer position duties, ensure that officers are performing duties, ensure that each meeting has been fully planned
iii. Secretary: Reply to inquiring emails, take and distribute minutes, send notifications for meetings, and keep track of member attendance.
d. Financial Committee:
i. Treasurer: Keep track of money gained and lost, organize finance committee meetings, and make budget approximations. All purchases must be approved by the president or the vice president.
ii. Finance Chair: Find funding, and write grants.
e. Public Relations:
i. Make and post fliers, seek out and establish other forms of advertisement
f. Web Team:
i. Website upkeep.
i. Program Director: Coordinate liaisons, and schedule activities for each meeting
h. Community Service Coordinator:
i. Find and pursue community service opportunities, organize and spread awareness of such activities
i. Department Liaisons:
i. Each liaison is assigned a department. Find potential speakers within assigned department, submit lists of classes, talks, and other opportunities within assigned department to the web team and any applicable officers.
Article VI: Advisor
a. Term of Service
i. The term of service of the advisor is left to the advisorâ€™s discretion.
b. How Advisors are Elected
i. The current advisor must alert the club of his/her resignation in the semester prior to passing on responsibilities.
ii. In the same semester the officers will nominate candidates for the new advisor.
c. All officers present then vote through a secret ballot.
d. The candidate with the most votes is elected.
Article VII: Meetings
i. General Body meetings will take place on a biweekly basis.
ii. Officers will meet on the off-weeks and at least 20 minutes before the general body meetings.
b. Free Speech
i. Everyone is allowed to voice his/her opinions at all meetings.
i. The president(s) shall oversee the running of the meeting. The topic of each meeting shall be decided by the officers during preceding officer meetings.
d. Disputes Between Members
i. If there is an issue between members that cannot be resolved peacefully between themselves, they shall bring the issue up to the president(s), who will then decide how the matter should be handled.
e. Process for Removal of an Officer
i. If an officer is not satisfactorily performing his or her duties, he or she may be impeached by the executive board. A meeting of all officers not threatened by impeachment must be held to discuss the issues a hand. At said meeting, officers will vote on whether or not the officer(s) in question shall be removed. A two-thirds majority is required for officer removal.
Article VIII: Quorum
The minimum number of members present in order to transact business is two.
Article IX: Amendments
An amendment to the constitution may be proposed whenever it is deemed necessary. The proposal must be seconded and then voted on by all members present; members may vote yea, nay, or abstain. In order for the amendment to be ratified a 2/3 majority of members present must vote yea.